Data protection declaration
Here you will find information on how we handle personal information pursuant to Articles 13 and 14 of the General Data Protection Regulation (DSGVO). You will also find data protection information for our website.
Name and contact details of the controller responsible for processing the data:
This data protection information applies to the processing of data by:
Deutsches Verkehrsforum e.V.
phone: +49 30 263954 0
Anyone affected can contact our data protection contact with any questions and suggestions at any time at firstname.lastname@example.org or, alternatively, the management at the above address.
Data storage and use
Collection and storage of personal data
We process personal data that...
… is collected by the representatives of member companies and organisations in accordance with the terms of their membership (for membership administration purposes);
… is provided at registration for an event or for the performance of contracts with suppliers and service providers;
… we have received subject to consent being given;
… has been obtained permissibly from publicly accessible sources (e.g. ministries, the German Bundestag, media) and may be processed.
Relevant personal data may be: name, business address/other contact details (such as email address, phone number) and optionally job title, Twitter account, photos, videos.
We do not collect particular categories of personal data, known as “sensitive data” (e.g. religious affiliation).
Type and purpose of the use of personal data
We use your personal data in accordance with the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG).
a. To fulfil contractual obligations or obligations arising from a contract-like arrangement (Article 6, Paragraph 1b of the GDPR)
Personal data is processed in order to fulfil our obligations as an association and within the framework of contracts with third parties, in particular with service providers/suppliers. Our association’s purposes are derived from our constitution.
b. Within the framework of the balancing of the legitimate interests of the controller, third parties and the data subject (Article 6, Paragraph 1(f) of the GDPR)
We process your data where required in order to protect our legitimate interests (e.g. the provision of information and marketing purposes for our events). If your contact details, for example, are taken at an event, we store them in compliance with statutory requirements for the purpose of contacting you in future in connection with our events.
c. Subject to consent (Article 6, Paragraph 1(a) of the GDPR)
If you have given your consent for us to process your personal data for specific purposes (for a subscription to our newsletter, for example), we are legally entitled to process this data based on your consent. Consent can be withdrawn at any time. This also applies to declarations of consent made to us before the GDPR came into force (on 25 May 2018). Please note that the withdrawal of consent applies only to the future. The processing of data before the withdrawal of consent remains unaffected.
Duration of data retention
We process and retain your personal data, wherever required, for the duration of your membership of the Deutsches Verkehrsforum (DVF), including for the initiation and handling of your membership. Whenever data is no longer required in order to fulfil the purpose of the association or its statutory obligations, it is deleted regularly unless its retention continues to be required for a limited period.
Disclosure of data
The only people in the Deutsches Verkehrsforum who receive access to your data are those who require it to fulfil our association’s purposes. It is processed exclusively by employees at the association’s office or service providers entrusted with processing it (processors pursuant to Article 28 of the GDPR), who have a duty of confidentiality. It is not transferred to third countries.
Rights of the data subject
You have the right:
... pursuant to Article 15 of the GDPR, to demand information about your personal data that we have processed. In particular, you can demand information about the purposes for which the data is processed, the category of personal data, the categories of the recipients to whom your data has been or will be disclosed, the planned retention period, the existence of a right to rectify, erase, restrict or object to the processing of the data, the existence of a right to complain, the source of your data if it was not collected by us, and the existence of automated decision-making including profiling and possibly meaningful information on its details;
... pursuant to Article 16 of the GDPR, to demand the immediate rectification of incorrect personal data we have stored or complete it where it is incomplete;
... pursuant to Article 17 of the GDPR, to demand the erasure of personal data we have stored, provided it does not have to be processed to exercise the right to freedom of speech and information, to fulfil a legal obligation, for reasons of public interest or to establish, exercise or defend legal claims;
... pursuant to Article 18 of the GDPR, to demand that the processing of your personal data be restricted in cases where you contest the accuracy of the data, the processing is unlawful but you oppose its erasure, we no longer require the data but you need it for the establishment, exercise or defence of legal claims, or you have objected to the processing of the data pursuant to Article 21 of the GDPR;
... pursuant to Article 20 of the GDPR, to receive the personal data you have provided to us in a structured, commonly used and machine-readable format and to have it transmitted it to another controller;
... pursuant to Article 7, Paragraph 3 of the GDPR, to withdraw your consent to the processing of your data at any time, meaning that we are no longer allowed to process the data in future; and
... pursuant to Article 77 of the GDPR, to lodge a complaint with a supervisory authority. In this case, you can generally turn to the supervisory authority in the country of your habitual residence or place of work or the Berlin Commissioner for Data Protection and Freedom of Information.
Right to object
If your personal data is being processed on the basis of legitimate interests (Article 6, Paragraph 1(f) of the GDPR), you have the right to object to your personal data being processed (pursuant to Article 21 of the GDPR) on grounds relating to your personal situation or if the data is being processed for direct marketing purposes. In the latter case, you have a general right to object, which we are required to respect regardless of whether a particular situation is specified.
If you would like to make use of your right to withdraw consent or object, all you have to do is send an email to email@example.com.
Currency and amendments of this data protection declaration
This data protection declaration is currently valid. This is the status of May 2018.
As a result of the further development of what we offer or on the basis of changes to legal or administrative provisions, it may become necessary to amend this data protection declaration. The current version of the data protection declaration can be obtained and downloaded from the website at any time at https://www.verkehrsforum.de/en/data-protection
Additional notes on data protection for our website
1. Data protection at a glance
The following notes provide a simple overview of what happens to your personal data when you visit our website. Personal data is all data by means of which you personally can be identified. You will find detailed information on the subject of data protection in the following sections of this data protection declaration.
Data entry on our website
Who is responsible for data entry on this website?
The data on this website is processed by the website owner. You can get the website owner’s contact details from the “Impressum” page of this website (legal notice).
How do we enter your data?
Your data is collected when you provide it to us. This may be data that you enter in a contact form, for example.
Other data is captured automatically by our IT systems when you visit the website. This is primarily technical information (e.g. your web browser, your operating system or the time at which you access a page). This data is captured automatically as soon as you visit our website.
What do we use the data for?
Some of the data is collected in order to ensure the website is made available free of errors. Other data can be used to analyse how you use the website.
What are yours rights in relation to your data?
You have the right at any time to receive information free of charge on the origin and recipients of your personal data and the purpose for which it is stored. You also have a right to demand that this data is rectified, blocked or erased. You can contact us at the address given on the “Impressum” page of the website (legal notice) about this or if you have any other questions about data protection. You also have the right to lodge a complaint with the responsible supervisory authority.
Analytics and third-party tools
When you visit our website, your surfing behaviour can be analysed statistically. This is done, above all, using cookies and analytics software. Your surfing behaviour is generally analysed anonymously; it cannot be traced back to you. You can object to this analysis or prevent it by not using specific tools. You will find detailed information on this in the following data protection declaration.
You can object to this analysis. We will inform you of the ways in which you can object to it in this data protection declaration.
2. General notes and mandatory information
The owners of these web pages take the protection of your personal data very seriously. We handle your personal data confidentially and in accordance with the statutory data protection provisions and this data protection declaration.
When you use this website, a variety of personal data is captured. Personal data is data by means of which you personally can be identified. The following data protection declaration explains the data we collect and what we use it for. It also explains how and for what purpose that is done.
We would like to point out that data transfer over the Internet (e.g. in email communication) is subject to security vulnerabilities. It is not possible to ensure flawless protection of your data against access by third parties.
Organisation responsible for this website
The organisation responsible for processing data on this website is:
Deutsches Verkehrsforum e.V.
phone: +49 (0)30 - 26 39 54-0
Fax: +49 (0)30 - 26 39 54-22
Responsibility is borne by the natural or legal person who alone or together with others decides on the purposes and means of processing personal data (names, email addresses, etc.).
Withdrawal of consent to the processing of personal data
Many data processing operations are not possible without your explicit consent. You can withdraw any consent you may have given at any time. All you have to do is send us an email (no official form is required). The lawfulness of the data processing carried out until the withdrawal of consent remains unaffected by this.
Right to lodge a complaint with responsible supervisory authoritiy
In the event of the violation of data protection provisions, the data subject has the right to lodge a complaint with the responsible supervisory authority. The responsible supervisory authority in the event of data protection issues is the data protection commissioner of the federal state in which our organisation is registered. You can access a list of data protection commissioners and their contact details by using this link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.
Right to transfer personal data
You have the right to transfer data that we process with your consent or for the performance of a contract to yourself or a third party in a commonly used, machine-readable format. If you request that your data is transferred directly to another controller, this will only be done provided it is technically feasible.
SSL or TLS encryption
For security reasons and to protect the transfer of confidential content such as purchase orders or queries that you send to us as the website owner, this page uses SSL or TLS encryption. You can see when there is an encrypted connection because the address in the browser’s address bar changes from “http://” to “https://” and a padlock symbol appears to the left of the address.
When SSL or TLS encryption is enabled, the data you send to us cannot be read by third parties.
Information, blocking, deletion
You have the right at any time, within the framework of the applicable legal provisions, to information free of charge about the personal data stored, its origin and recipients and the purpose for which it is stored as well as a right to rectify, block or erase this data. You can contact us at the address given on the “Impressum” page of the website (legal notice) about this or if you have any other questions about personal data.
Objection to promotional emails
We hereby object to the use of contact details published as a result of the legal requirement to do so in Germany in a legal notice on the website in order to send promotional material and information that has not been explicitly requested. The owners of these pages expressly reserve the right to take legal action in the event of promotional information in the form of spam emails, for example, being sent without being requested.
3. Data protection officer
Legally required data protection officer
We have not appointed a data protection officer for our organisation because we are not legally obliged to do so. The address to use for data protection issues is firstname.lastname@example.org. Alternatively, you can contact the association’s management.
4. Data capture on our website
Most of the cookies we use are known as session cookies. They are automatically deleted at the end of your visit. Other cookies remain stored on your device until you delete them. These cookies allow us to recognise your browser on your next visit.
You can adjust the settings in your browser so that you are notified when cookies are set, to permit cookies only in specific cases, to prevent the acceptance of cookies for specific cases or generally and to delete cookies automatically when the browser is closed. If cookies are disabled, the functionality of this website may be restricted.
Cookies required for electronic communication or the provision of desired functions (e.g. the shopping basket function) are stored pursuant to Article 6, Paragraph 1(f) of the GDPR. The website owner has a legitimate interest in storing cookies in order to provide services as well as possible and free of technical problems. Where other cookies (such as cookies that analyse your surfing behaviour) are stored, these are dealt with separately in this data protection declaration.
Server log files
The provider of these pages automatically collects and saves information in server log files that your browser automatically sends us. These are:
- Browser type and version
- Operating system used
- Referrer URL
- Host name of the computer accessing the website
- Time of the server query
- IP address
This data is not combined with data from other sources.
The data is processed pursuant to Article 6, Paragraph 1(f) of the GDPR, since the association has a legitimate interest in doing this.
Registration on this website (press accreditation)
You can register on our website in order to be added to our press distribution list. We use the data entered only for the purpose of providing you with the offering or service for which you have registered. The mandatory information requested from you at registration must be specified in full. If it is not, we will refuse the registration.
For important changes to the scope of what is offered, or when necessary technical changes are made, we use the email address specified at registration in order to inform you of them.
The data entered at registration is processed with your consent (Article 6, Paragraph 1(a) of the GDPR). You can withdraw your consent at any time with applicability to the future. All you have to do is send us an email to the data protection contact address (no official form is required). The lawfulness of the data processing carried out until the withdrawal of consent remains unaffected by this.
We save the data captured at registration for as long as you remain registered with our website. It is subsequently deleted. Statutory retention periods remain unaffected by this.
Processing of data (customer and contract data)
We collect, process and use personal data only if it is required for the establishment, arrangement or amendment of the legal relationship (data on the relationship). This is done pursuant to Article 6, Paragraph 1(b) of the GDPR, which permits the processing of data for the performance of a contract or for measures prior to entering into a contract. We collect, process and use personal data on the use of our website only where it is necessary in order to enable the user to use the service or to invoice the user for the service.
The customer data collected is deleted on completion of the order or the termination of the business relationship. Statutory retention periods remain unaffected by this.
5. Social media
You can change your data protection settings in Twitter in your account settings at https://twitter.com/account/settings.
The verkehrsforum.de website uses no further plug-ins for sharing content on social media websites such as Facebook, Google+ or Xing. The buttons at the top and bottom of this page for sharing content are external links. Unless these links are clicked, it is not possible for social media providers to capture your personal data.
Note: If you use these buttons (external links), you will be taken to the website of the relevant provider, where the data protection provisions of this provider will be applicable.
6. Analytics tolls and advertising
Website statistics/analysis tools
The verkehrsforum.de website uses any further analytics services or software (such as Google Analytics, Adobe Analytics or Matomo(Piwik)).
Matomo (formerly Piwik)
This website uses the open source web analytics service Matomo. Matomo uses so-called "cookies". These are text files that are stored on your computer and that allow an analysis of the use of the website by you. For this purpose, the information generated by the cookie about the use of this website is stored on our server. The IP address is anonymized before it is stored.
Matomo cookies remain on your device until you delete them.
The storage of Matomo cookies is based on Art. 6 (1) (f) DSGVO. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its website and its advertising.
The information generated by the cookies about your use of this website will not be disclosed to third parties. You can prevent these cookies being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean you will not be able to enjoy the full functionality of this website.
If you do not agree with the storage and use of your data, you can disable this feature here. In this case, an opt-out cookie will be stored in your browser to prevent Matomo from storing your usage data. If you delete your cookies, this will mean that the opt-out cookie will also be deleted. You will then need to reactivate it when you return to our site if you wish your activity not to be tracked.
If you want to subscribe to the newsletter offered on this website, we need an email address for you and information that allows us to check that you are the owner of that email address and explicitly agree to receiving the newsletter. No further data will be collected unless you provide it on a voluntary basis. We use this data only to send the requested information and do not pass it on to third parties.
This data is processed exclusively subject to your consent (Article 6, Paragraph 1(a) of the GDPR). You can withdraw your consent to the storage of the data and email address and to their use for the purpose of sending the newsletter at any time by sending an email to our data protection email address. The withdrawal of consent will be applicable to the future. The lawfulness of the data processing carried out until the withdrawal of consent remains unaffected by this.
Your data that we store for the purpose of your newsletter subscription will continue to be stored until such time as we stop sending the newsletter to you or you unsubscribe. Data that we have stored for other purposes (e.g. email addresses for the member area) is unaffected by this.
8. Plug-ins and tools
Our website uses plug-ins for YouTube, which is owned by Google. The owner of the YouTube website is YouTube, LLC, 901 Cherry Avenue, San Bruno, CA 94066, USA.
If you visit one of our web pages that has a YouTube plug-in, a connection is established to the YouTube servers. The YouTube server is notified which of our pages you have visited.
If you are logged in to your YouTube account, you enable YouTube to assign your surfing behaviour directly to your personal profile. You can prevent this happening by logging out of your YouTube account.
We use YouTube in the interests of presenting what we offer online as well as possible. This constitutes a legitimate interest pursuant to Article 6, Paragraph 1(f) of the GDPR.
Our website uses plug-ins of the video website Vimeo. Vimeo is owned by Vimeo Inc. of 555 West 18th Street, New York, New York 10011, USA.
If you visit one of our web pages that has a Vimeo plug-in, a connection is established to the Vimeo servers. The Vimeo server is notified which of our pages you have visited. Vimeo also receives your IP address. This happens even if you are not logged in to Vimeo or do not have a Vimeo account. The information captured by Vimeo is transferred to the Vimeo server in the USA.
If you are logged in to your Vimeo account, you enable Vimeo to assign your surfing behaviour directly to your personal profile. You can prevent this happening by logging out of your Vimeo account.
This website uses the Google Maps map service via an API. Google Maps is owned by Google Inc. of 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
To enable you to use the functions of Google Maps, it is necessary to store your IP address. This information is generally transferred to a Google server in the USA and stored there. The owner of this website has no influence on this data transfer.
Google Maps is used in the interests of presenting our online offerings as well as possible and enabling the places we mention on the website to be easily found. This constitutes a legitimate interest pursuant to Article 6, Paragraph 1(f) of the GDPR.
Fonts.com (MonoType) web fonts
In order to display fonts consistently, this website uses Web Fonts, which are provided by Fonts.com (Monotype Imaging Holdings Inc., a Delaware corporation with its principal offices at 600 Unicorn Park Drive, Woburn, Massachusetts 01801 USA). When a page is called, your browser loads the required Web Fonts into your browser cache in order to display the text and fonts correctly.
To this end, your browser has to establish a connection to the servers of Fonts.com. Fonts.com thus learns that our website has been called from your IP address. We use Fonts.com Web Fonts in the interests of presenting what we offer online consistently and as well as possible. This constitutes a legitimate interest pursuant to Article 6, Paragraph 1(f) of the GDPR.
If your browser does not support Web Fonts, a standard font from your computer is used.